Built for the provider doing the work

You carry more than a caseload.
You deserve tools that know that.

Upload your CBA — or enter your hours in two minutes — and see your real utilization, not just a headcount. Including ESY scheduling. No district approval, no IT request, no credit card.

Start free — takes 5 minutes → Teams & district plans

Free forever for individual providers  ·  Includes ESY scheduling  ·  No credit card  ·  FERPA safe

Speech-Language Pathologist
Occupational Therapist
BCBA
Physical Therapist
Special Education Teacher
School Psychologist
Social Worker
Team Chair / Coordinator
ESY Provider

Plans

Free for you. Scales to your team.

Every provider gets the full individual toolkit at no cost. When your team needs to work together, Teams has everything — still no per-IEP fees, no seat limits.

Free
Every provider, forever. No catch.
$0
Free forever · no credit card required
Get started free
🔒 Student initials only — zero FERPA exposure. No district approval needed.
  • ✓ Workload calculator with CBA extraction
  • ✓ Intelligent schedule builder — full week from your caseload
  • ✓ Group session detection + editing
  • ✓ Ollie — voice assistant for scheduling
  • ✓ Shareable workload report link
  • ✓ PDF export
  • ✓ Year-over-year trend analysis
  • ✓ Mobile-first PWA — works on any phone
  • ○ Session attendance tracking Soon
For departments & practices
Teams
Coordinators, departments, and private practices.
$100
per member / year · no seat cap · billed annually
Start Teams →
🔒 Full student names when a signed DPA is on file. Automated via DocuSign — no paperwork.
  • ✓ Everything in Free
  • ✓ Shared caseload across providers
  • ✓ Cross-provider conflict detection
  • ✓ Co-treat scheduling suggestions
  • ✓ Student transfer between providers
  • ✓ Private practice ready — no district IT needed
  • ○ Team workload dashboard Soon
  • ○ Automated DPA via DocuSign Q3 2026

Representing a whole building or district? See School and District plans →

How it works

Everything you need. Nothing you don't.

Every feature was built for a specific moment in your week. Here's what that looks like in practice.

01 · Workload

Real utilization. Not a headcount.

Upload your CBA PDF or enter your contracted hours manually — takes two minutes either way. PULSE extracts your prep time, indirect load, and direct service parameters. Then it calculates your real utilization — not how many students you have, but how many minutes you're carrying relative to what your contract allows.

The shareable report lets you send your number directly to your director. One link. No meeting required.

→ Know your number in under 10 minutes
Workload Report — Sarah K., SLP · 2025–26
84%
Sustainable
Sustainable (<90%) At Capacity Over Critical
620 minDirect service / wk
60 minIndirect / wk
720 minCBA limit / wk
100 minRemaining capacity
02 · Schedule

Intelligent scheduling. You stay in control.

Tell PULSE your caseload — initials, service type, frequency, duration. PULSE builds a full schedule that avoids your blocked times, respects IEP frequency, and groups students intelligently. Works for your regular caseload and your ESY caseload.

Then Ollie takes over. "Move J.M. to Thursday at 10." Done. The grid updates, the change saves. No rebuilding from scratch when things shift.

→ Full week scheduled in under 2 minutes — including ESY
Weekly Schedule — 5-day cycle
Mon
Tue
Wed
Thu
Fri
9am
J.M.
T.K+A.R
S.L.
9:30
M.P.
J.M.
A.R.
10am
S.L.
J.M+M.P
T.K.
10:30
T.K.
A.R.
M.P.

For teams

Private practice? Department? Teams is built for you.

A group of providers working together needs more than individual tools. Teams gives the coordinator visibility across everyone — without requiring district IT.

  • 👥
    Shared caseload visibility Every provider's students, schedules, and workload scores visible to the coordinator. No more assembling spreadsheets.
  • ⚠️
    Cross-provider conflict detection Two providers scheduled at the same building at the same time? PULSE flags it before it becomes a problem.
  • 🔄
    Student transfer A provider leaves. Reassign their caseload to colleagues in one action. No re-entering student data.
  • 🏥
    Private practice ready No district IT involvement needed. Stripe checkout, automated DPA, operational in a day.
Start Teams — $100/member/year →
Team Workload Overview
Westview Therapy Group · 6 providers
2 Need Attention
JE
Jordan Ellis
SLP · Lincoln Elem.
118%
MP
Maya Patel
OT · Lincoln Elem.
98%
CM
Chris Moore
BCBA · Jefferson MS
66%
SK
Sarah Kim
PT · Multi-building
84%
⬆ 2 over 100% ● Avg: 91.5% ◉ 4-provider team

What's next

We're building toward something bigger.

Here's what's coming for PULSE — shipping to every tier that shows it.

📋
Service delivery tracking
Log sessions against IEP minutes as you go. PULSE flags missed services before they become compliance gaps.
🔄
Sub coverage matching
Provider calls in sick. Ollie finds who can cover, checks certifications and capacity, arranges it in 4 minutes instead of 45.
📈
Burnout prediction
Trend analysis over time. When a provider hits the high-risk pattern, directors get an alert — not an exit interview.
❧
"I had no idea I was at 118% capacity until PULSE showed me. I sent the report to my director on a Friday. By Monday we had a plan."
— School-based SLP · New England

Start today

Free for every provider.
No exceptions.

Your workload score, your AI schedule, your Ollie assistant. Build it in under 15 minutes. Share the report with your director. No credit card, no IT request, no waiting.

Get started free → Teams & district plans

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