PULSE for Student Services
Workforce intelligence for Student Services.
Special education runs on people. PULSE shows every role what the work actually takes, drafts the next step and keeps staffing, compliance and budgets moving together.
One lens: cost, culture and compliance
Workload is where it starts. PULSE measures each part of the loop, so every decision serves all three.
Sustainable workload
PULSE measures what each person’s week actually takes, so every plan starts from reality.
Each part feeds the next: sustainable workload keeps compliance clean, clean compliance protects trust and retention, and fewer findings keep money on students.
What PULSE does for each role
Workload is why PULSE exists. Here is everything else it does, role by role.
Your year, planned and defended
Directors of special education and student services
PULSE drafts the plan from your own files and brings you the decisions. Your job is judgment on the draft, not building it from scratch.
Staffing need for every building
Required FTE by role and building, calculated from your own service minutes and contract day.
Budget with actual salaries
Projected and actual staffing cost, benefits included, so the figure you bring to the business office holds up.
Scenarios against today
Try a change, such as moving a position between buildings, and see the effect on workload and cost before you commit.
Every provider’s workload on one scale
Each person’s week as a share of their available time, in the same colors everywhere, so overload shows up early.
Decisions with the next step drafted
Today lists what needs your judgment, each with a drafted action you can complete on the spot.
Required minutes against the schedule
PULSE compares what IEPs require with what the schedule can deliver and shows the gap before it becomes a missed service.
Board-ready reports
A staffing memo and a Sustainability Brief built from live data, ready for your school committee.
Readiness Audit
Find missing IEP dates, services without a qualified provider and other data gaps before they surface in an audit.
Move 0.4 FTE from Riverside Middle, where speech workload averages 71%.
Review the draft
Your building, every morning
Principals and building leaders
Everything in your building in one place, with the day’s decisions drafted before first bell.
This morning
Who is out, what is uncovered and a drafted coverage plan you can approve in one step.
Your own week, too
Your observations, meetings and duties sit in the same week view your staff use.
Your staff and your announcements
Invite your building’s staff and share announcements that stay within your building.
Every service in your building
Full visibility into the students, services and schedules in your building.
Support where the minutes are
See where support minutes concentrate, so paraprofessional time follows student need.
Draft: J. Mercier is available 11:30 to 11:55 and already in the building.
Approve coverage
Your week, your caseload, your practice
Speech-language pathologists, occupational and physical therapists, school psychologists, special education teachers, social workers, counselors and BCBAs
Your week is the unit of your work. Every kind of work counts, and the number speaks for you.
My Week
Your schedule, groups, meetings and duties in one view you can edit, with student and staff conflicts checked automatically.
All of your work counts
Direct services and indirect work, such as meetings and documentation, both count toward your workload.
Your workload makes the staffing case
When your week runs over capacity, the number shows it, and your director plans staffing from it.
Your caseload at a glance
Each student’s required minutes and IEP dates in one place, so nothing slips.
Attest a session in one tap
Record that a session happened from your phone, right from your week.
Teams and Conversations
Working spaces with files and threads for the groups you collaborate with.
Studio
Your own professional growth pathway, inside the same app.
Room 114 · 3 students
Attest session
Your day, right
Paraprofessionals and instructional assistants
Where to be, when and with whom, on your phone.
My Day
Your schedule for the day, with each student group and room.
Your minutes count
The support you deliver counts toward students’ required minutes, so your work shows up in the plan.
Placed where you are needed
Assignments follow measured student need, so your time goes where it matters most.
The whole picture, board-ready
Superintendents, business offices and school committees
Special education is one of the largest lines in the budget. PULSE shows what it takes, what it costs and where it can move.
Staffing cost, projected and actual
By role and by building, with actual salaries replacing projections as your files arrive.
Reallocation before reduction
See where existing positions can move to meet need before you add or cut.
Retention risk you can see
Workload above capacity is visible now, well before it turns into a resignation.
Fewer audit surprises
IEP timelines, service delivery and data gaps in view, so findings do not pull money away from students.
Move 1.0 FTE paraprofessional from Riverside to Oak Street. Net cost $0. Oak Street workload 118% to 97%
Every member district, one view
Cooperatives, BOCES, collaboratives and educational service centers
Plan across member districts while each district keeps its own work.
One view across member districts
Staffing, workload and services across the network, while each district sees its own work.
Each district’s data stays its own
Member districts keep their own data and decide what the network can see.
Shared staff, planned together
Plan staff who serve more than one district from a single picture of their week.
78%
91%
82%
106%
74%
88%
80%
117%
96%
69%
84%
Average provider workload by member district
How it works
PULSE does the construction. Your team does the judgment.
Send the files you already have
A few exports your team already produces: students and services, staff, and schedules. We review them with you.
PULSE drafts the plan
Staffing, caseloads and schedules for every role, built from your own service minutes and contract day.
You make the decisions
Each decision arrives with a drafted next step you can complete right where you are.
Built for student data
- A signed privacy agreement firstA data privacy agreement, with your state’s addendum, before any student information comes in.
- Each district’s data stays its ownPULSE never uses one district’s data to shape another district’s figures.
- Stored in the United StatesStudent data stays in U.S. data centers.
- Insured$3 million in technology errors and omissions and cyber liability coverage.